What Types of Documents Does a Notary Public Deal With?

What Types of Documents Does a Notary Public Deal With?

April 10, 2020

A notary public is a person who is officially licensed and appointed by the state to act as an impartial witness when signing certain types of documents. The purpose of having a notary sign a document is to confirm the parties are who they say they are, to ensure the parties signing the document understand all its contents and to inspect the documents before signing to make sure they are legally valid. The notary public also makes sure all state rules are followed in the signing of the document. Read on for some more important notary public facts in Union City, NJ.

When is a notary public needed?

Not every type of document or form will require notarization. The notary public will primarily be useful in circumstances in which there is a need for an impartial witness to verify the identities of the people signing the document and that they understand everything contained in it.

If a document is not an original document, is not completed and dated on the same day or does not have a specific field that indicates a notary stamp is required for the document to take effect, then there is no need for a notary to be involved in the process of signing and executing the document.

One area in which notaries are frequently used is in the development and execution of financial documents. Banks, title companies, investment firms and other financial institutions will frequently have notaries on hand to ensure all document signing processes go smoothly. Considering the sheer number of documents that must be signed in this field, the notary’s work is very important. Examples of such documents signed in these types of fields include loan documents, property deeds, closing documents at mortgage signings and various types of credit documents.

Notaries are also used frequently in the legal world. There are some legal forms that will require notarized signatures, including (but not limited to) wills, trusts, executorships, advance directives, power of attorney documents, agreements for matters relating to child custody or guardianship and various other types of court documents.

Finally, the business world also makes frequent use of notaries for certain types of documents. Not every document in business will require notarization, but there are some that often do, including vendor contracts, employment contracts, commercial leases, memos of understanding, articles of incorporation for new businesses or organizations, construction agreements and business loan documents.

In all of these settings, the notary will carefully inspect a person’s identification before they sign, and request a signature to be placed on the record. A notary is under no obligation to sign, stamp and date the document if he or she suspects any type of misrepresentation.

Notaries must maintain licensing requirements in the state in which they operate and pay regular filing fees. To become a notary, one must undergo a background check, and they will then receive a license that’s good for a certain period of time. Notaries might freelance or be employed by organizations that have ongoing needs for notary services.

For more facts and information about notary public documents in Union City, NJ, contact Kedean’s Generation today.

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